Privacy Policy

This Privacy Policy explains how Sakura HR Solutions collects, uses, discloses, and protects your personal data when you interact with our site or use our services. Protecting your privacy is important to us, and we are committed to handling your personal data responsibly and in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and other relevant regulations.

Personal Data We Collect

We may collect various types of personal data from you, depending on how you interact with our service. This data may include:

• Contact Information: Such as your name, email address, company name, address, and telephone number, which you might provide when filling out forms, subscribing to newsletters, or contacting us.

• Professional Information: Including details about your role, company, professional background, and any information you provide in connection with potential talent acquisition, training programs, or other HR consulting services.

• Usage Data: Information about how you access and use our site, such as your IP address, browser type, operating system, referring URLs, pages viewed, and the dates and times of your visits. This data is collected automatically as you navigate the site.

• Technical Data: Information collected through cookies, pixels, and similar technologies as described in the "Cookies and Tracking Technologies" section below.

How We Use Your Personal Data

We use the personal data we collect for the following purposes:

• To provide, operate, and maintain our services, including delivering HR consulting services such as talent acquisition, employee training, compensation and benefits consulting, and performance management.

• To improve, personalize, and expand our site and services.

• To understand and analyze how you use our site.

• To communicate with you, including responding to your inquiries, providing customer support, and sending you updates or information related to our services.

• To develop new products, services, features, and functionality.

• To process transactions and manage your relationship with us.

• To send you marketing and promotional communications, if you have opted to receive them (you can opt-out at any time).

• To find and prevent fraud.

• To comply with legal obligations and enforce our terms and conditions.

Legal Bases for Processing

We process your personal data based on various legal grounds, including:

• Your consent: Where you have given us explicit permission to process your data for a specific purpose.

• Performance of a contract: Where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.

• Legal obligation: Where processing is necessary for compliance with a legal obligation to which we are subject.

• Legitimate interests: Where processing is necessary for our legitimate interests or those of a third party, provided your fundamental rights and freedoms do not override those interests.

Sharing and Disclosure of Your Personal Data

We do not sell your personal data. We may share your personal data with third parties only in the following circumstances:

• Service Providers: We may share data with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf (e.g., website hosting, data analysis, email delivery, marketing services, customer service). These third parties are required to protect your data and use it only for the purposes for which it was disclosed.

• Business Transfers: Information may be disclosed or transferred to a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets.

• Legal Requirements: We may disclose your data if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).

• Protection of Rights: We may disclose your data when we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person, and illegal activities.

Data Security

We implement technical and organizational security measures designed to protect your personal data from unauthorized access, use, disclosure, alteration, or destruction. However, please be aware that no security system is impenetrable, and we cannot guarantee the absolute security of your data transmission over the Internet.

Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements. When your personal data is no longer needed, we will securely delete or anonymize it.

Your Data Protection Rights

Depending on your location and applicable data protection laws, you may have the following rights regarding your personal data:

• Right to Access: Request a copy of the personal data we hold about you.

• Right to Rectification: Request correction of inaccurate or incomplete personal data we hold about you.

• Right to Erasure: Request the deletion of your personal data under certain conditions.

• Right to Restriction: Request the restriction of processing your personal data under certain conditions.

• Right to Object: Object to our processing of your personal data under certain conditions.

• Right to Data Portability: Request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

• Right to Withdraw Consent: If we are processing your personal data based on your consent, you have the right to withdraw that consent at any time. This will not affect the lawfulness of processing based on consent before its withdrawal.

To exercise any of these rights, please contact us in writing at the address provided in the "Contact Us" section below.

International Data Transfers

Your personal data may be stored and processed in any country where we have facilities or in which we engage service providers. By using our service, you understand that your information may be transferred to countries outside of your country of residence, which may have data protection rules that are different from those of your country. Where we transfer personal data across international borders, we put in place appropriate safeguards to ensure your personal data is protected in accordance with this Privacy Policy and applicable laws.

Cookies and Tracking Technologies

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Details about how we use such technologies and how you can refuse certain cookies are provided in our Cookie Policy (if applicable) or within the functionality of our site.

Third-Party Links

Our site may contain links to third-party websites or services that are not operated by us. This Privacy Policy applies only to our service, and we have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We encourage you to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

If you have any questions about this Privacy Policy or our data practices, please contact us in writing at:

Sakura HR Solutions
3-25-1,
Nishishinjuku,
Shinjuku-ku,
Tokyo, Tokyo, 160-0023
Japan